SOAP LAKE — Soap Lake School District officials made a mistake when they failed to document attempts to solicit prices from multiple vendors for the district’s lunch and breakfast program. The district received an audit finding from the Washington Auditor’s Office, although the mistake won’t cost the district any money.
The district’s policy requires quotes from at least three qualified vendors for purchases between $3,500 and $75,000, the audit report said. “In the 2017-18 school year, the district made food purchases exceeding $3,500 from three vendors. The district paid two of these vendors a total of $27,712 and did not keep records to demonstrate that it had attempted to obtain quotes from at least three vendors.
“District staff said they attempted to obtain multiple quotes by phone for these two purchases; however, they did not keep records supporting those attempts,” the report said. “Because the district did not keep the necessary records, it cannot demonstrate it received the best price for the goods it purchased.” But the costs are allowable under the federal program, so “we are not questioning those costs.”
In their response, Soap Lake school officials said they “will take steps to educate our food service department on the procurement requirements so that we are in compliance with our policies.”
Cheryl Schweizer can be reached via email at email@example.com.